This page describes how the foundation operates and how its volunteers
make use of this web site (the public area pages are accessible using the
links above, on the left, and on many pages). These
pages describe who we are, when we meet to make decisions, and our programs
of grants and donations. There are also links to student branch web sites
and related email addresses, and an on-line form for branch volunteers to
update this information, as well as on-line forms for grants and scholarships.
You may wish to view this PowerPoint presentation
initially developed by Treasurer Luc Matteau.
The password-protected pages are linked from the "directors" and "members"
is by IEEE Web Account - contact the president if you do not appear to have
access. These pages contain contact information for foundation members and
related persons, our bylaws, on-line agendas, minutes of meetings (year 2000
on), current operating procedures, and occasionally draft items under
We usually communicate using e-mail, decisions taken between meetings of the
Board are ratified at the next meeting. Some committees use teleconferencing
if e-mail is not adequate. The foundation does not reimburse travel to attend
meetings of its Board of Directors, or the Annual General Meeting (AGM) of the
members, unless there are special circumstances and prior authorization is
obtained. Web conferencing - teleconferencing in conjunction with our on-line
agendas - is utilized for participants who are not able to attend at the
The expectations for members is; to participate in the AGM, to serve on
foundation committees if asked, to represent the foundation at local
events (e.g. scholarship, prize & grant presentations), to maintain a
flow of information between the foundation and local Sections and Branches,
and - very important - assist in our efforts to receive donations - each of
you is strongly urged to personally make a donation annually and ask your
colleagues to donate. Since we now publish an annual honour roll of donors,
it is very helpful if all foundation members' names appear in the honour roll.
Members at the AGM; elect new directors, approve the budget for
the coming year, receive the audited financial statement for the past year,
and appoint the auditors for the coming year.